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You can log in and work on a document, and then pass your version on to the next collaborator, all virtually, and with an audit trail.
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SharePoint serves as a business Intranet – an internal portal for office communications and document collaboration. In today’s multi-location work environment, you need a hub to bring all the disparate parts of your organization together. Working on a SharePoint file is very useful for editing in real time, with multiple users working simultaneously on one project or document. Whereas OneDrive was really designed to house private files, SharePoint is the place to invite colleagues to work together toward an end goal. Who Put the ‘Share’ in Sharepoint?Īs the name implies, Microsoft SharePoint is all about business collaboration. When a company owns files and needs a place to share them across the enterprise, SharePoint is a more robust solution. No business should use a personal OneDrive account, which ties files to one person. Simply logging on to Office 365 gets you to your “private place” where files are stored. If you log in on a cell phone and make an edit to a document, these changes sync across all your devices. It’s perfect as a private storage place that you can access from any digital device. When you think of it another way, the “one” in OneDrive is for one person – you. If you can’t figure out where a file is supposed to go, OneDrive makes a convenient, private “holding tank” for important documents that haven’t found a public or permanent home yet.
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You don't want the drafts to get confused with the final, so you can put them in OneDrive without sharing them publicly. Or, you might use OneDrive to hold drafts or temporary files that will eventually morph into the final copy.For this reason, OneDrive might be a good place to house human resource documentation or other sensitive information. Files stored on OneDrive default to private unless you designate them as shared.
#SHAREPOINT VS ONEDRIVE HOW TO#
Here are some ideas for how to leverage OneDrive in the most effective way: While OneDrive can mimic some of the file sharing functions of SharePoint, that isn’t really what it was designed to accomplish. You can store all kinds of files in this secure cloud-portal, including videos, pictures, graphics, music, or any other documents. It was designed for companies concerned with safely storing their most mission-critical data.
#SHAREPOINT VS ONEDRIVE FREE#
While OneDrive is a free service for personal file storage, OneDrive for Business is a key part of the Microsoft Office 365 Suite. OneDrive so you can decide which one bests suits the needs of you and your business. Let’s review some important points of differentiation between Microsoft SharePoint vs. You might need both tools for your business. Both tools are useful for safely storing data off-site, but one is definitely better than the other when it comes to multi-site collaboration of tasks. SharePoint was created to allow multiple users to work together on a project. Microsoft OneDrive is a robust cloud-based file storage system. OneDrive: They’re absolutely excellent at accomplishing different things. Here’s the first and most important thing you need to understand about Microsoft SharePoint vs. Two of the most popular of those options are Microsoft SharePoint and Microsoft OneDrive. Microsoft has an extensive selection of cloud-based digital storage options.